Every feature your documents need
A complete document management system for Sri Lankan organisations: store, find, share, sign, approve and audit, all from one secure workspace.
Document management
One organised, searchable home for every file.
Upload & store
PDF, Word, Excel, PowerPoint, images, plain text and more.
In-browser preview
View documents without downloading them.
Version history
Every upload creates a new version. Restore any earlier version at any time.
OCR full-text search
Text is extracted from PDFs and scanned images so search finds words inside documents.
Folders
Organise documents into nested folder structures.
Colour-coded tags
Categorise documents and filter by tag in a click.
Bulk actions
Select multiple documents to move, tag or delete in one step.
Document status
Draft, Published and Archived states.
Secure sharing
Public links with an optional expiry date that you can revoke at any time.
One-click download
Download any document or version instantly.
E-signatures
Collect signatures without printing, scanning or couriering. Learn more →
External signing
Send a signing request to anyone by email. No account required.
Bulk send
Request signatures from several people at once, each with a unique link.
Signing order
Signer 2 is only notified after signer 1 completes.
Field placement
Drag and drop signature, initials, date, text and image fields onto the page.
Saved signature
Draw or upload a signature once and reuse it in one click.
Self-sign
Sign your own documents directly, without sending a request.
Audit trail PDF
Certificate with each signer's name, email, IP address, timestamp and signature.
Signed document record
Completed signatures stored with previews in the Signatures tab.
Approval workflows
Multi-step approvals that route themselves.
Workflow templates
Create reusable multi-step approval workflows.
Step assignment
Assign each step to a specific team member.
Approve or reject
Approvers respond with an optional comment.
Live status
Track every workflow as Pending, Approved or Rejected.
Cancel & restart
Cancel an in-progress workflow and restart from the beginning.
Document lock
Documents in an active workflow can't be deleted until it's resolved.
Team & access control
The right people see the right documents.
Five user roles
Owner, Admin, Manager, Staff and Viewer, each with defined permissions.
Invite by email
Team members get an invitation and set their own password.
Folder permissions
Restrict folder access to specific team members.
Isolated workspaces
Each organisation's workspace has its own data and users.
Activity & reporting
Know who did what, and when.
Activity log
Every upload, download, edit, share, signature and approval is recorded.
Document history
Per-document activity on each document's page.
Reports & charts
Uploads over time, storage growth and workflow completion rates.
Date filtering
Filter reports and activity by any date range.
In-app notifications
Alerts for approvals, completed signatures and shares.
API & integrations
Connect DocuFlow to the systems you already run.
REST API
Work with documents, signatures and more from your own software.
Scoped API tokens
Grant read, write, delete, sign or webhook access only.
Webhooks
Get an HTTP POST when documents are uploaded, signed or approved, with a signature header for verification.
Built-in API reference
Endpoint details, parameters and curl examples inside the app.
Platform & mobile
Work from the office, from home or on site.
Web-based
Runs in any modern browser. Nothing to install.
Android app
Scan documents with the camera, browse files and approve workflows on the go.
Responsive design
Works on phones and tablets as well as desktops.
Keyboard shortcuts
Shortcuts for common actions for power users.
Built-in help
Getting started guide, page tips, shortcuts and FAQ inside the app.
DocuFlow vs. shared drives and email
Shared folders and email attachments store files. A document management system manages them.
| What you need | Shared drive + email | DocuFlow |
|---|---|---|
| Search inside scanned documents | No | ✓ OCR search |
| Full version history with restore | Limited | ✓ Every version |
| Collect signatures without printing | No | ✓ Built-in e-signatures |
| Multi-step approvals | Email chains | ✓ Workflows |
| Record of who opened, changed or shared a file | Partial | ✓ Full activity log |
| Share links that expire | Varies | ✓ Expiry & revoke |
| Local support in Sri Lanka | No | ✓ Colombo team |
See every feature in a live demo
We'll walk you through DocuFlow using your own documents and approval process.