+94 77 733 3369 WhatsApp sales@fluxcode.lk
Colombo, Sri Lanka
NEW E-signatures with signing order & audit certificates →

The document management system in Sri Lanka that keeps work flowing

DocuFlow brings secure storage, version history, OCR search, e-signatures and approval workflows into one platform. Stop printing, scanning and chasing signatures.

Book a free demo → Explore features
  • Runs in any browser
  • Android app
  • Built & supported in Colombo

Works with the files your business already uses

📄PDF📝Word📊Excel📽️PowerPoint🖼️Images🔎OCR search✍️E-signatures✅Approvals🕘Version history🔗Expiring links🧾Audit trail PDF⚡Webhooks
One platform

Everything a modern document management system should do

Replace shared drives, email attachments and paper files with one secure place where documents are stored, found, signed and approved.

OCR full-text search

Text is extracted from PDFs and scanned images, so you can search the words inside a document, not just its title.

Version history

Every upload creates a new version. See who changed what and restore an earlier version at any time.

Folders & tags

Nested folders and colour-coded tags keep everything organised and easy to filter.

Secure sharing

Share a public link with an optional expiry date, and revoke it whenever you need to.

Roles & permissions

Owner, Admin, Manager, Staff and Viewer roles, plus folder-level access for sensitive files.

Activity log & reports

A full audit trail of uploads, downloads, edits, shares, signatures and approvals, with charts for uploads, storage and workflow completion.

REST API & webhooks

Connect DocuFlow to your ERP, HR or accounting system with scoped API tokens and signed webhook events.

See the full feature list →

E-signatures

Get documents signed in minutes, not days

No printing, couriering or scanning. Signers don't need an account and can sign on any device.

STEP 01

Place the fields

Drag and drop signature, initials, date, text and image fields exactly where they belong on the page.

STEP 02

Send to one or many signers

Each signer gets their own secure link by email. Set a signing order so the next person is notified only when the previous one has signed.

STEP 03

Sign from anywhere

Signers draw or upload their signature in the browser. Your team can save a signature and reuse it in one click, or self-sign their own documents.

STEP 04

Keep the proof

Download a signed PDF and an audit trail certificate with each signer's name, email, IP address, timestamp and signature.

How e-signatures work in DocuFlow →

Approval workflows

Approvals that move on their own

Build reusable multi-step workflows for purchase orders, contracts, leave forms or policies. Each approver is notified when it's their turn.

  • Assign each step to a specific team member
  • Approve or reject with a comment
  • Track status in real time: Pending, Approved or Rejected
  • Documents in an active workflow are locked from deletion
  • Cancel and restart a workflow from the beginning
Mobile app

Your office, in your pocket

The DocuFlow Android app turns your phone into a document scanner and keeps approvals moving when you're away from your desk.

  • Scan paper documents with the phone camera
  • Browse and preview documents and folders
  • Approve or reject workflow steps on the go
  • Get notified about signatures, shares and approvals
Built for control

Security and accountability, built in

Every workspace is fully isolated, every action is logged and every signature comes with proof.

5

signature field types: signature, initials, date, text and image

5

user roles, from Owner to read-only Viewer

100%

of uploads, shares, signatures and approvals recorded in the activity log

24/7

access from any browser, with nothing to install

Isolated workspaces

Each organisation gets its own workspace with its own users and data.

Folder-level permissions

Restrict sensitive folders to the people who need them.

Signing audit trail

Name, email, IP address and timestamp recorded for every signing event.

Who it's for

For every Sri Lankan business that runs on paperwork

If your team handles contracts, forms, invoices or approvals, DocuFlow takes the paper out of the process.

⚖️ Law firms🧮 Accounting & audit👥 HR & recruitment 🏠 Real estate🏗️ Construction & engineering🏥 Healthcare 🏦 Finance & insurance🎓 Schools & institutes🚚 Logistics 🏭 Manufacturing🤝 NGOs🏢 Corporate offices
Getting started

Go paperless in three steps

Book a demo

We show you DocuFlow using your own documents and approval process, and answer your questions.

Set up your workspace

Create folders, invite your team, assign roles and build your first approval workflows.

Go live

Upload your documents, send your first signing request and let approvals run themselves.

FAQ

Frequently asked questions

What is a document management system?

A document management system (DMS) is software that stores, organises, secures and tracks your organisation's documents in one place. DocuFlow adds e-signatures, approval workflows and full-text search, so documents move through your business without printing, scanning or emailing attachments back and forth.

Is DocuFlow a document management system made in Sri Lanka?

Yes. DocuFlow is built and supported in Colombo by Flux Code Ltd, so you get local onboarding, training and support in your time zone.

Do people need an account to sign a document?

No. External signers get a secure link by email and sign in their browser. Only your own team needs DocuFlow accounts. Learn more about e-signatures.

Can DocuFlow search inside scanned documents?

Yes. DocuFlow extracts text from PDFs and images with OCR, so search finds words inside the document, not just the file name.

Is there a mobile app?

Yes. The DocuFlow Android app lets your team scan paper documents with the phone camera, browse files, receive notifications and approve workflow steps on the go.

Can DocuFlow connect to our other systems?

Yes. DocuFlow has a REST API with scoped API tokens and webhooks that notify your systems when documents are uploaded, signed or approved.

Ready to go paperless?

Book a free, no-obligation demo and see how DocuFlow fits the way your organisation works.

Book a free demo → Chat on WhatsApp